UK Head Office
Relocation Project

Introduction

In the spring of 2014 a global engineering, project management and construction company undertook a venture to relocate their UK head offices to a new site in North West London.

Cinos were invited to provide an in-depth proposal for the transfer of the audio visual estate from the existing head office to the new location. Working with the client, existing systems were audited to get an accurate picture of their technology and a clear understanding of business needs and future requirements. Once these were ascertained, Cinos were able to advise where a technology refresh was required, and current systems that could be relocated to the new head office.

By working closely with the IS&T department we have been able to integrate a range of audio visual and control technologies. These technologies better suit our clients’ new working practices and maximises the flexibility of their meeting spaces.
James Austin

Technical Pre-Sales Engineer, Cinos

The Requirement

‘Ease of use’ was the principal consideration for the relocation project. Whilst the latest technologies were utilised to meet the bespoke requirements, it was of paramount importance that the user can walk into any one of the rooms and intuitively operate the system.

The new offices consist of nine meeting rooms, a management boardroom and three multifunctional, divisible meeting rooms. Designed for presentations and collaborative purposes these areas utilise a range of audio visual technologies.

The divisible meeting rooms are designed to cater for larger collaborative sessions. Each of these rooms act independently but when required, open up into a larger meeting space, with each of the room systems acting as one coherent solution.

Video conferencing was a key requirement for the new head office. Whilst areas such as the management boardroom contain dedicated systems, it was necessary to provide mobile units to enable any room to host a video conference.

With a number of meeting spaces available it is important these areas are managed effectively to avoid double bookings and interrupted meetings. A room booking system was required to enable the booking of meeting rooms from outside of the room and via integration with third party software.

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The Benefits

Site-wide consistency

Cinos have ensured that both the technology and user interfaces across the new office remain consistent.

  • The AMX Modero S Series Touch Panels are in place across all meeting areas. Each panel has the same client-branded user interface; ensuring whatever room an employee walks into, they can operate the system with ease.

  • The same video conferencing solution from Polycom is used for the mobile conferencing units, master divisible meeting room and management boardroom. This consistency ensures that once employees have been trained on the Polycom HDX 7000 system, they will be able to operate it regardless of its location in the office.

  • The Room Booking Manager from Evoko allows employees to check room availability and book meeting spaces via their PC, smartphone or tablet. This eliminates scenarios such as double bookings and interrupted meetings.

  • With a consistent range of technology in place, the amount and variety of issues that could arise naturally diminishes. Not only does this allow Cinos to more effectively support the audio visual estate, it also reduces the amount of spares that need to be held, providing further cost benefits to the client.

Future-proof technologies allow easy expansion

  • Cinos have specifically chosen market leading, professional grade products with a proven track record not only for their reliability but also in terms of the warranty packages available. If something was to go wrong, the warranties ensure a replacement product can be sourced quickly, minimising client disruption.

  • The ClickShare solution from Barco allows employees with ‘non HDMI’ laptops to connect and share content wirelessly; eliminating the need to incorporate legacy VGA technology.

  • Whilst Tripleplay’s solution is currently used for the IPTV and VOD requirements, the infrastructure is in place to add digital signage services for when the client’s needs evolve.

  • The AMX NI-700 and Enova DVX 3150 are in place to control the audio visual technologies in each area. The adoption of these technologies makes future expansion a much simpler process, whether that is adding more sources or providing extra control capabilities.

Multi-functional use of meeting spaces improves collaboration capabilities

  • The use of the mobile conferencing units can transform any of the nine meeting rooms from a presentation area into full video conferencing environment for enhanced collaboration and improved decision making.

  • The divisible meeting rooms can act as single presentation areas with full audio conferencing capabilities. For larger multi-participant meetings the rooms can open up into a single area with full video conferencing and enhanced collaborative capabilities.

Maintenance agreement reinforces client confidence

The Gold level maintenance and support agreement from Cinos allows the client to be confident that their audio visual and video conferencing systems will continue to run at peak efficiency. By having a trusted partner in this area the continued adoption of smarter working patterns is easily achieved.

The office relocation project provided Cinos with a chance to truly understand our clients’ long-term objectives. As a result we have been able to deploy future-proof technologies which turn meeting rooms into multi-functional collaboration spaces. By ensuring these systems remain consistent across the site we have given familiarity for employees whilst minimising the amount and variety of issues that could arise.
Steve Franklin

Director, Cinos

The Technology – Learn more about the AMX Technology Suite

AMX Enova® DVX-3150HD

The Enova DVX-3150HD has been deployed in the management boardroom and each of the three divisible meeting rooms. This All-In-One Presentation Switcher provides control of all the audio visual technologies in in each area; replacing the need for numerous individual components and eliminating the integration and reliability challenges that accompany them.

AMX NI-700 NetLinx® Integrated Controller

The NI-700 from AMX is geared to meet the specific control and automation needs of a single room environment. In each of the nine meeting rooms, the NI-700 acts as the interface between the touch panels and the room assets. It also allows for additional control capabilities to be added as the meeting room requirements evolve.

AMX Modero S Series Touch Panels

AMX Modero S series touch panels provide a consistent user interface in all meeting areas. Designed as a control surface to manage a wide variety of digital and analogue devices, this intuitive, easy to use solution is perfect for boardrooms and collaboration areas.

Each touch panel boasts a client-branded design to ensure the familiarity of the system is retained whilst it manages the bespoke requirements of each area. Cinos have installed the 7” MST-701 Touch Panel in each of the nine meeting rooms and 10” MST-1001 Touch Panels in the each of the divisible meeting rooms and management boardroom.