Microsoft Teams Rooms from Cinos
Millions of people use Microsoft Teams every day. It is the hub of collaboration within the Microsoft suite that integrates people, content, and the tools teams need to be more engaged and effective.
Bringing this experience into the meeting room has been one of the most sought-after requirements of organisations around the world. Historically, AV integrators have been able to create premium meeting room experiences but the ability to scale has always been costly.
Over the last few years, the landscape has changed and a great meeting experience in just one environment is not enough. A great meeting experience is one that is reliable and consistent across all devices, rooms, meeting scenarios, and locations and is accessible to everyone.
It is the modern workplace organisations are striving for and with Microsoft Teams enabled rooms that vision is now a reality.
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Microsoft Teams Room Solutions for:
If you are seeking professional guidance for your project and would prefer to speak directly with an expert, please do not hesitate to get in touch. Our team are on hand to discuss your requirements so why not get the ball rolling today.
Microsoft Teams
for meeting rooms & boardrooms
Working with certified manufacturers, Microsoft have brought the native Teams experience we all know from our devices, into the meeting room. Organisations can now transform any space into a MS Teams video collaboration hub, offering participants a first-class user experience including one click to join, screen sharing and high definition audio and video, all controlled from an interface that is familiar to participants; encouraging them to interact with the technology rather than be frustrated by it.
The advantages don’t stop there. When you bring Microsoft Teams into the meeting room organisations can benefit from additional features.
Easy-to-schedule meetings
Everyone who uses MS Outlook and Teams knows how easy it is to set up a meeting. And bringing the meeting room into this is as simple as inviting a colleague. Schedule a meeting in Outlook, hit the Teams Meeting button and simply add your chosen meeting room like you would a colleague.
Proximity Detection
Looking to book a meeting room on the go? No problem. Your Microsoft Teams app has a proximity sensor that detects available rooms nearby. View these spaces at a glance on your mobile, add the room to your meeting and you are ready to go. It’s as simple as that.
One-touch meeting & call controls
Start every meeting with one click, just tap the ‘Join Meeting’ button on the room control panel and you are good to go. Furthermore, the room control panel boasts the same familiar look and feel to the PC/Mobile client, ensuring a smooth user experience without technology frustrations.
Intelligent meeting room experience
As soon as you enter the room Microsoft Teams will give you the option to add the room to the meeting. Add with one click and your device will join in content-only mode; enabling the room systems to provide HD audio and video. As others join on separate devices in the room, MS Teams will recommend connecting without audio, avoiding the possibility of feedback or echo and in doing so, optimising the meeting experience.
Content Cameras and Intelligent Capture
Physical whiteboards can become part of the meeting experience for remote participants thanks to content cameras and intelligent capture. As the team in the room start putting their ideas down, the content camera will focus in on the whiteboard for all to see. Furthermore, and to guarantee an uninterrupted viewing experience for remote participants, the presenter will become transparent when in front of the board. It ensures everyone can be a part of the meeting regardless of location or device.
Managed Meeting Rooms in Microsoft Teams
Managed Meeting Rooms is a cloud-based IT management and monitoring service that keeps Microsoft Teams Rooms devices and their peripherals up to date and proactively monitored, supporting an environment optimised for a first-class user experience.
Work with Cinos to identify the right Microsoft Teams solution for your organisation
As a Microsoft Gold Partner for ‘Project & Portfolio Management’, ‘Communications’, as well as a Silver Partner for ‘Datacenter’ and with a wealth of knowledge in meeting room integration, Cinos are perfectly placed to deliver Microsoft Teams Rooms into your organisation. With access to a wide range of certified MS Teams Rooms products, our team will be able to advise on the best solution based on your requirement and budget.
Speak to us about Microsoft Teams Rooms
Microsoft Teams Hardware & Equipment
Cisco Devices for Microsoft Teams
Unmatched Audio and Video quality
Enjoy the best-in-class standards-based video in your meeting spaces whilst continuing your organisations’ strategic direction for digital transformation with Cisco Devices for Microsoft Teams. From the desk to the boardroom, Cisco Devices for Microsoft Teams will enable you to use the Teams video conferencing you know, powered by intelligent collaboration devices you’ll love.
Crestron Flex
Realise the full potential of Microsoft Teams
The Crestron Flex platform offers a native Microsoft Teams experience from the desktop all the way to the boardroom. Their range of meeting room peripherals offer an exceptional meeting room experience and as a Crestron Elite Partner, Flex is a solution we are perfectly placed to advise on. The Crestron Flex Series consists of:
Poly Room Solutions
Enhancing the Microsoft Teams Rooms Experience
Poly offers a variety of room collaboration options for Microsoft Teams users that range from personal office to large conference rooms, each of which deliver a high-quality audio and video experience. Their solutions include:
Yealink Solutions
Seamless Teams Meeting Experience Across Rooms
Not only do Yealink offer top of the range desk phones for MS Teams, they offer truly interoperable meeting room solutions which will transform any spaces into a Microsoft Teams collaboration hub. Thier range of room systems include:
Cinos deliver over 120
Microsoft Teams Rooms
Employing over two thousand people and providing essential services to more than seven million customers, our client is one of the leading utility providers in the United Kingdom.
Operating across two main hubs and 27 satellite sites, our client wanted to implement a collaboration platform that would provide an intuitive and consistent user experience.
Having recently updated its IT policy and defined a company standard of using Office 365 applications, our client contracted Cinos to design and deliver 124 meeting rooms that would utilise Microsoft Teams as the collaboration platform of choice, powered by the Yealink MVC Series.
Microsoft Teams Rooms
Frequently Asked Questions
A Microsoft Teams Room is a meeting space designed to deliver a native and consistent Teams experience, using certified hardware and software to enable seamless video conferencing, content sharing, and collaboration for both in-room and remote participants.
Microsoft Teams on your personal device is the software application that enables messaging, video meetings, file sharing, and collaboration from your computer, tablet, or mobile device.
Microsoft Teams Rooms combines this software with dedicated meeting room hardware such as cameras, microphones, speakers, and a control panel to bring Teams into a physical meeting space. These systems are designed to deliver a consistent, high-quality meeting experience for everyone, whether they are in the room or joining remotely.
Users can easily book a room through Teams or Outlook on their laptop or phone, or directly from the room booking panel. For impromptu meetings, proximity join allows them to move a call from their personal device to the room system with just one tap.
A Microsoft Teams Room requires Microsoft- certified hardware to deliver a high-quality, reliable meeting experience. This typically includes:
The exact setup will depend on the size and function of the space, ensuring all participants can see, hear, and contribute effectively.
Microsoft Teams Rooms can be configured for spaces of almost any size, from small huddle rooms to large boardrooms and auditoriums. The equipment scales to match the space:
Cinos can also deploy Microsoft Teams Rooms in more complex environments such as control rooms, multidisciplinary team (MDT) spaces, innovation centres, and specialist training facilities, ensuring the technology meets the demands of highly bespoke or mission-critical spaces
Yes. Microsoft Teams Rooms certified devices are tested and approved by Microsoft to ensure optimal performance, security, and reliability when running Microsoft Teams. Using certified equipment means you benefit from:
The good news is that Cinos works with leading manufacturers to give customers a wide range of certified options to suit any space or requirement. As a Cisco Gold Provider, Yealink Gold Partner, and HP Amplify Partner, we hold recognised accreditations that demonstrate proven experience with global vendors. In addition, we maintain close partnerships with other trusted providers such as Crestron, Logitech, and Neat, as well as specialist audio and camera brands including Biamp, Sennheiser, Q-SYS, and Jabra.
Together, these relationships enable us to design and deliver Microsoft Teams Rooms for any room size, space type, or technical complexity.
Whether you are equipping one room or one hundred, our process remains consistent. We begin with a detailed consultation to ensure the solution is designed to meet the specific needs of your organisation. This includes understanding the number and types of spaces you wish to equip, from small huddle areas to large conference rooms, as well as any future requirements that could influence design decisions.
Our experts then design a tailored Microsoft Teams Rooms setup, integrating the right certified devices, display solutions, audio systems, and control elements for your spaces. Every stage of the installation is managed by Cinos, from configuration and testing through to full integration with your Microsoft Teams platform and wider IT network, with a strong focus on creating an intuitive, user-friendly experience for all attendees.
With extensive experience delivering Microsoft Teams Rooms across a wide range of environments, you can have complete confidence that your meeting spaces will be reliable, engaging, and ready to support seamless collaboration from day one.
Absolutely. Cinos provides comprehensive support and maintenance for Microsoft Teams Rooms to ensure your meeting spaces remain reliable, secure, and fully functional. We design a maintenance plan tailored to your organisation’s requirements, whether that involves a single room or an entire estate.
With Cinos managing your Microsoft Teams Rooms, you can be confident that your technology will perform at its best, supporting productive, uninterrupted collaboration for all users.
Yes. Microsoft Teams Rooms require specific licences to function, separate from standard Microsoft 365 or Teams subscriptions. At a minimum, each Teams Room needs a Microsoft Teams Rooms Standard or Premium license, which provides the software and cloud services required to schedule, join, and manage meetings from a Teams Room.
Cinos can help you identify the correct licensing based on the number of rooms, types of spaces, and the features you require. We can also advise on add-ons or upgrades, such as advanced management and analytics.
Signature Microsoft Teams Rooms are premium meeting spaces designed by Microsoft to provide a more inclusive, collaborative, and engaging hybrid meeting experience. They follow a recommended layout and technology specification that optimises audio, video, and content sharing for both in-room and remote participants
The goal is to make remote participants feel as present and engaged as those in the room, supporting natural conversation and collaboration in hybrid meetings.
The “best” setup will vary depending on room size, meeting style, and existing infrastructure, but successful corporate deployments share three key elements:
While it is possible to buy Teams Rooms equipment off the shelf, achieving a truly seamless, enterprise-grade experience requires careful planning, technical expertise, and integration with your wider AV and IT environment. By partnering with Cinos, you can be confident that your Microsoft Teams Rooms will be expertly designed, seamlessly integrated, and proactively maintained to meet the demands of a modern workplace
